Project Administrative Specialist

Job Description

A leading provider of construction and safety signage in Brooklyn, NY is looking for a highly motivated and detail-oriented Project Administrative Assistant. The ideal candidate should be proactive, adaptable, and capable of handling multiple tasks with efficiency and accuracy.

Responsibilities

• Manage and maintain relationships with current accounts, providing excellent customer service.
• Handle light invoicing and collections, ensuring timely payments.
• Coordinate with outside workers for sign installations and maintenance.
• Assist with administrative tasks related to construction signs and compliance documentation.
• Utilize QuickBooks for invoicing, tracking payments, and maintaining financial records.
• Prepare and manage documents using Microsoft Excel and Word.
• Maintain organization and efficiency in daily operations.
• Add additional services to service accounts and ensure proper documentation.
• Other duties as assigned

Qualifications:

• Strong communication skills and the ability to be assertive when necessary.
• Proficiency in Microsoft Excel, Word, and QuickBooks.
• Highly organized and able to multitask in a fast-paced environment.
• Strong problem-solving skills and the ability to take initiative.
• Experience in construction-related administrative work is a plus.