Development Executive Assistant

Administrative, Education
Brooklyn, New York
February 18, 2025
$65,000 - $80,000 / year
Full Time
Urgent
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Job Description

A non-profit growing organization is seeking a proactive Development Executive Assistant to support the Development team primarily working with the Chief Strategic Affairs Officer, as well as assisting the Chief Executive Officer and Senior VP of Development. This role involves managing communications and operations, with a focus on key foundations, institutional funders, and senior campus leadership. The ideal candidate will have 5+ years of experience supporting C-suite executives, strong initiative, exceptional communication skills, and the ability to build and maintain relationships with senior leaders

Responsibilities:

  • Communication Management:
    • Compose and refine emails, documents, and correspondence.
    • Maintain a comprehensive understanding of department functions and external stakeholders to ensure effective communication.
    • Act as a liaison between the Chief Strategic Affairs Officer and various stakeholders, independently conveying messages on behalf of the Chief Strategic Affairs Officer when necessary.
  • Calendar and Schedule Management:
    • Manage the Chief Strategic Affairs Officer’s calendar, scheduling meetings, prioritizing tasks, and ensuring timely execution of commitments.
    • Coordinate all aspects of meetings, including logistics, materials preparation, and technology support.
    • Document meeting outcomes and ensure timely follow-up of action items.
  • Travel Coordination: Arrange domestic and international travel for the Chief Strategic Affairs Officer, Chief Executive Officer, and Senior VP of Development.
  • Project Management Support: Assist in the management of special projects.
  • Information Management:
    • Manage information flow, conduct research, and prepare documents as needed.
    • Create and monitor project scopes, timelines.

Qualifications:

  • Minimum 5 years of experience as an Executive Assistant or equivalent working with C-suite leaders.
  • Strong written and verbal communication skills with meticulous attention to detail.
  • Excellent interpersonal skills, self-motivation, and a proactive attitude.
  • Outstanding organizational, time management, and multitasking abilities.
  • Flexibility and adaptability to shifting organizational priorities.
  • Capacity to handle confidential information with discretion.
  • Alignment with the mission of the organization.
  • Comfortable with ambiguity, capable of problem-solving and re-prioritizing as needed

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