Executive Personal Assistant

Job Description

A busy and growing wholesale/retail meat distributor and butcher shop, is seeking a reliable and proactive Executive Personal Assistant professional. This role will support both business operations and executive day-to-day needs, helping keep everything organized, streamlined, and running smoothly. The ideal candidate is detail-oriented, takes initiative, and is comfortable wearing multiple hats in a fast-paced environment.

Responsibilities:

• Prepare daily reports including sales activity, phone logs, credit card transactions, and employee hours
• Provide email updates and manage messages (voicemail and limited WhatsApp communication)
• Provide high-level administrative and personal assistant support to ownership
• Manage scheduling, appointments, and calendar organization
• Pay bills and handle business/personal administrative tasks
• Arrange travel plans, accommodations, and related logistics
• Track open tasks, follow up on priorities, and assist with delegation
• Maintain organized files and compliance paperwork for inspectors
• Support internal operations and delivery coordination as needed
• Follow up with management and assist with employee-related issues
• Help streamline day-to-day workflows and improve overall organization
• Other duties as assigned

Requirements:

• 1-2 years of previous experience as an administrative assistant, personal assistant, or office coordinator preferred
• Strong organizational and multitasking skills
• Comfortable speaking with customers and vendors over the phone
• Detail-oriented with ability to manage confidential information
• Proficiency in basic office tools (email, spreadsheets, filing systems)
• Self-starter mindset — able to take initiative and follow through