Financial Operations Associate

Job Description

A property management company specializing in residential rental real estate is looking for a detail-oriented, reliable, and resourceful Financial Operations Associate to join their growing team. The ideal candidate will have a strong accounting foundation, experience managing financial records and transactions, and be comfortable handling administrative tasks related to company compliance and insurance.

Responsibilities:

• Accounting & Treasury:
  • Monitor and manage daily cash movements across multiple bank accounts (wires, ACH, transfers, etc.)
  • Record and reconcile transactions in QuickBooks and Buildium
  • Maintain accurate general ledgers and books for various entities
  • Assist in month-end and year-end closings
  • Process vendor payments, payroll entries, and other cash outflows
  • Maintain financial records and ensure they are compliant with GAAP standards
• Administrative Duties:
  • Assist with forming new LLCs and filing necessary documentation with state agencies
  • Coordinate insurance renewals and maintain policy documentation
  • Track and report compliance deadlines across entities
  • Organize and update entity files and digital folders
  • Provide light administrative support to executive leadership as needed

Qualifications:

• 1–2 years of experience in accounting, bookkeeping, or treasury roles
• Proficiency with QuickBooks and/or Buildium (strongly preferred)
• Understanding of basic financial principles, wire and ACH processes, and reporting standards
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a dynamic office environment
• Background in real estate, property management, or multi-LLC organizations
• Experience with cash flow management and intercompany transfers
• Knowledge of insurance policies and state filing requirements