Executive Assistant

Job Description

A privately held healthcare real estate owner-operator focused on acquiring and managing skilled nursing facilities is seeking a reliable, detail-oriented Executive Assistant to support senior leadership within a growing office operating in the multifamily healthcare space. This role is onsite and plays a critical part in keeping financial, administrative, and operational processes organized and accurate. The ideal candidate is trustworthy, organized, and comfortable handling sensitive information. While an accounting background is not required, a basic understanding of financial documents and spreadsheets is important.

Responsibilities:

• Manage and prioritize executive email correspondence, ensuring timely responses and consistent follow-up
• Provide daily administrative and operational support to the Director of Finance/CFO, acting as a trusted right hand
• Maintain, organize, and manage sensitive documents, contracts, and financial records with accuracy and discretion
• Update and track spreadsheets related to mortgages, loan balances, interest rates, and other financial data
• Assist with document management and data entry using Excel and AppFolio
• Support finance and operations projects by preparing reports, gathering documentation, and coordinating internal follow-ups
• Review information for accuracy, identify discrepancies, and correct errors as needed
• Communicate professionally with internal teams and external contacts
• Keep systems, files, and workflows organized in a fast-paced office environment
• Handle confidential information with honesty, professionalism, and respect
• Other duties as assigned

Qualifications:

• Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant
• Strong organizational and follow-up skills
• Comfortable working with spreadsheets and financial data (training provided)
• High level of honesty, professionalism, and discretion
• Detail-oriented; able to acknowledge and correct mistakes
• Shows initiative, accountability, and a strong work ethic
• Strong written and verbal communication skills
• Comfortable working onsite, full-time

Note: A background in accounting or finance is not required, but familiarity with basic financial concepts is a plus.