Office Assistant

Job Description

An established Wholesale Distributors of Brand Name Office Equipment, Computer Technology, Ink and Toner Supplies, Consumer Electronics and Accessories, Cleaning and Breakroom Products, Tools, Janitorial, Sanatorial Supplies is looking for a reliable Office Assistant who is willing to help the company operate day-to-day. You will be communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner

Responsibilities:

• Organize office and assist associates in ways that optimize procedures
• Answer and direct phone calls for clients, managers, and fellow employees
• Create and update records ensuring accuracy and validity of information
• Typ memoranda, letters, narrative reports and other items in final format
• Schedule and plan meetings and appointments
• Carry out clerical duties such as filing, copying and printing
• Submit and reconcile expense reports
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Other duties as assigned

Requirements:

• Previous working experience as an Office Assistant or secretary for 1-2 years (preferred)
• Hands-on experience with “back-office” computer systems (ERP software)
• In-depth knowledge of office management procedures
• Outstanding communication and interpersonal skills
• Excellent organizational and time management skills
• Analytical problem solver