Office Manager

Job Description

A well-established community-based organization and private school in Bayside, Queens is seeking an organized, proactive, and personable Office Manager to oversee the day-to-day administrative operations of the school and support its leadership team. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an organization running efficiently. The ideal candidate is detail-oriented, resourceful, and possesses strong interpersonal and organizational skills.

Responsibilities:

• Provide administrative and executive support to the Executive Director and school leadership team
• Answer phones, respond to emails, and manage general office correspondence
• Coordinate meetings, school tours, and building usage schedules
• Create and maintain organized filing systems and office records
• Process incoming and outgoing mail
• Issue and track building keys
• Order office and school supplies
• Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel
• Welcome and assist students, parents, staff, visitors, and community members
• Monitor visitor procedures and maintain building security protocols
• Collaborate with leadership on emergency preparedness and building safety procedures
• Assist with bookkeeping, invoicing, and collections
• Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs
• Provide cross-functional administrative support as needed
• Perform other duties as assigned

Qualifications:

• Previous office management or administrative experience preferred
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Exceptional attention to detail
• Friendly, professional, and customer-service oriented
• Ability to multitask in a fast-paced environment
• Proficient in Microsoft Office and Google Workspace
• Bookkeeping or accounting knowledge is a plus
• Experience working in a school or nonprofit environment is a plus