Office Operations Manager (Legal Office)

Job Description

A boutique, high-volume legal firm is seeking a highly organized and proactive Office Operations Manager to oversee day-to-day administrative operations and support leadership. This role serves as the operational backbone of the office — ensuring that scheduling, billing support, vendor coordination, and internal workflows run smoothly and efficiently. The firm operates with strong systems and a fast-paced environment, making this an ideal opportunity for someone who thrives on organization, execution, and keeping things moving.

Responsibilities:

• Oversee daily office operations, including scheduling, logistics, and coordination
• Manage calendars, confirmations, reminders, and internal scheduling needs
• Support billing and administrative workflows (invoicing assistance, payment follow-ups, vendor bills, basic reporting)
• Handle basic banking tasks (deposits, check runs, pickups/drop-offs)
• Coordinate mailing and shipping, including certified mail, postage, and tracking
• Manage vendors, office maintenance, supplies, and inventory
• Maintain trackers, checklists, and follow-ups to ensure nothing falls through the cracks
• Coordinate internal meetings (Zoom links, agendas, and action items)
• Support leadership by organizing priorities and ensuring efficient execution
• Handle general operational and administrative needs in a fast-paced office

Requirements:

• 2+ years of experience in office operations, administration, or executive support
• Strong attention to detail with excellent follow-through
• Highly organized with the ability to manage multiple priorities
• Clear and professional communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel) and basic tech tools (PDFs, scanning, etc.)
• Ability to work independently and adapt to shifting priorities
• Experience in a law firm is preferred but not required
• Familiarity with billing, invoicing, or administrative finance tasks