Personal Assistant

Job Description

An established accounting firm is seeking a detail-oriented, highly-motivated problem-solver and miracle worker with excellent organization and time management skills able to thrive in a fast paced environment. They are looking for a responsible Personal Assistant to ensure the smooth running of the CEO’s responsibilities, delivery of a quality service to their team, and benefit of their clients.

Responsibilities:

• Act as the point of contact between the CEO and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel arrangements, booking flights, accommodation, trains and taxis
• Take dictation and minutes
• Create and reformat effective presentations and documentation
• Source office supplies
• Prepare reports and documentation for meetings and appointments
• Devise and maintain office filing system
• Assist with other ad-hoc administrative and project requirements as needed

Requirements:

• Previous working experience as a Personal Assistant for 1-2 year(s)
• In-depth knowledge of office management systems and procedures
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent communications and interpersonal skills
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability